Modern businesses use many forms of intellectual property to manage their affairs.
Beyond the traditional paper letters and memos, and nearly ubiquitous multi-part forms are all kinds of electronic files stored in electronic devices ranging from Personal Digital Assistants such as Blackberries, Palms and Smart Phones to stand alone desktops, departmental file servers and enterprise scale data centers.
Today these files range from the traditional word processing and spreadsheets to completed electronic forms, bar codes and magnetically imbedded data, electronic scanned images, audio and video files as well as complete databases with application software to publish instant copies of official documents such as driver licenses, birth certificates and tax returns.
Document Management Systems in general have the basic capability to store and retrieve electronic documents and references to storage coordinates of paper documents, search these documents by keywords, filing codes and full text content, enforce Records Retention Schedules on the documents and their filing systems with regards to access, change, final disposition or destruction. Some advanced versions may also be integrated with workflow routing and distribution systems and handle publication processes such as review and approval to websites, document libraries and just in time printing systems.
Such computer systems are often referred to, using acronyms such as DMS (Document Management System), RMS (Records Management Systems), CMS (Content Management Systems) and even the ECMS (Enterprise Content Management Systems).
Snowy Mountain Consulting Ltd. provides services to design and implement paper filing and automated computer systems that manage all forms of intellectual property. Our services span the entire project life cycle from design, purchasing of hardware and software, implementation, bulk loading and staff training.
We have no preference with regards to vendor or system and will work with whatever system is currently in place in a customerís office to upgrade or automate it, or assist clients in purchasing a system with the correct features to ensure that they are successful in its implementation.
Snowy Mountain Consulting Ltd. is also an expert in bulk loading systems. We have designed projects ranging from bulk loading 40,000 diskettes of engineering drawings, mass-digitization of 70,000 audio files, scanning of centuries of years of adoption records and converting microfilmed documents to indexed scanned images. We have completed converting a large government multi office paper filing system to a common file series in a single location.
Our experience spans three decades of computer hardware and we are fully familiar with older mainframe systems, mini-computers, 7 and 9 track magnetic reels, floppy disks and diskettes, legacy backup and archival systems. We have significant programming experience with Cobol and Fortran and can converse in technical terms with the support personal who keep these legacy systems running.
Contact us to find out more about how we can help design and build a new Document Management System or support your existing Systems.
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